Position Summary
Provide administrative assistance to the Senior Pastor, Associate Pastor, and Ministry Volunteers by assisting in the planning and execution of small- and large-church tasks. This position requires the assistant to be available and organized, work excellently with the different ministries, and in general possess good interpersonal and problem-solving skills.
Hours: Monday through Friday - 9:00 AM to 4:00 PM (1 hour pause for lunch)
Roles and Responsibilities
- Greet those who come into the office, answer their questions, give needed assistance, or refer them to the proper staff or church leader
- Maintenance and organization of reception area making sure area is kept neat and professional
- Answer all incoming phone calls, screening and routing to appropriate individuals
- Pick up, distribution and dissemination of all mail and correspondence
- Maintain and up-date all standard forms and ministry literature
- Organization and maintenance of church calendar for all church events
- Update weekly bulletins, print and fold; print weekly inserts if available
- Work with Worship Director to prepare order of the service for the weekend services
- Gathering information from those that have input (Pastor, Nursery/Children/Youth Ministries, WMU, etc.) and assembling that information to create a professional looking Monthly Newsletter
- Keep accurate membership records in REALM (new members, baptisms, weddings, deaths, etc.) and assist the church clerk
- Maintain Church website
- Provide clerical visitor follow-up, prepare new members information packets, coordinate church events (notify appropriate staff or committees)
- Notify all Pastoral Staff and Chairman of the Deacons of member hospitalizations, deaths, etc.
- Serve as contact person to coordinate church funerals
- Give clerical support to all church staff, volunteers, church programs and church committees;
- Other duties as assigned by the Senior Pastor
Qualifications and Requirements
- Demonstrates a passionate love for the Lord
- Desires to serve our Church family and ministries
- Is a strong team player able to work well with volunteers
- Demonstrate a clear understanding of the commitment to the OBC statement of faith, vision, and beliefs
- Maintains discretion and professionalism
- Exhibits excellent written and verbal communication skills
- Exhibits the ability to work independently
- Minimum of 1 year of experience as an Administrative Assistant or other similar position
- Proficient in Microsoft Office suite products such as Word, Excel, Publisher, Power Point, as well as Canva, Realm, Proclaim, etc.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is regularly required to sit, stand, crouch, walk, talk, hear, and use hands and fingers, touch, and feel.
- Specific vision abilities required include close vision requirements due to computer work and reading, distance vision, depth perception, and ability to adjust focus.
- Light to moderate lifting (up to 15 lbs.) is required.
- Regular, predictable attendance is required.
We will be accepting applications until September 3, 2024.